Operations and Executive Assistant

Location: Candidate needs to be based in the greater Washington, DC area to access the office at least once a week.
Hours per week: 40
Salary Range: $45,000-$50,000
Position Summary:
Reporting to the Co-Executive Directors, the Operations and Executive Assistant is responsible for the day-to-day operations of the organization, ensuring the organization’s financial documents are timely and accurately submitted, and supporting the Co-Executive Directors. This position oversees and maintains accurate and complete financial and organizational records.
The Operations and Executive Assistant must be proficient in organizational operations. Candidates must be comfortable working in an ecumenical Christian environment. The ideal candidate will have a vision for creating, refining, and improving operations systems and an ability to implement those systems.

Responsibilities:
Operations (60 percent)

• File and Database management (EveryAction and Google Drive)
• Track and report on data (email performance, website visits, social media, search engine optimization)
• Basic website management and updates
• Create registration pages, sign-up forms, and other materials in EveryAction
• Manage the Creation Justice Ministries info email account
• Manage financial processing, including sending and filing invoices, compiling and submitting expense reports, and processing checks
• Liaise between fiscal sponsor, staff, and financial consultant on financial reporting and processing
• Improve the operational systems, processes and policies of the above areas.
• Manage the printing and mailing of Creation Justice Ministries resources
• Other office administrative tasks, as needed

Assist Co-Executive Directors (25 percent)

• Schedule meetings for Co-Executive Directors
• Occasionally support travel-planning for Co-Executive Directors
• Edit, format, and prepare documents
• Assist with other tasks as needed
• Assist with event and meeting planning

Board of Directors Coordination (5 percent)

• Support the planning and execution of the Board of Directors Meetings that occur twice a year, including travel coordination, venue planning, and other logistics.
• Prepare and share monthly updates for the Board of Directors

​Other potential responsibilities: (10 percent)

• Social media management
• Basic graphic design for Creation Justice materials

Preferred Experience and Skills:

• Minimum 1 year of professional administrative experience
• Demonstrated organizational skills, and the ability to manage multiple tasks simultaneously, while meeting deadlines
• Event planning experience, including travel and vendor coordination, speaker liaison and coordination, etc.
• Strong attention to detail
• Excellent written and verbal communication and interpersonal skills and ability to draft high quality written materials and correspondence
• Basic copy-editing ability
• Basic data tracking and reporting ability
• Familiarity with basic website editing (ideally, Weebly)
• Familiarity with basic graphic design (Canva)
• Working knowledge of a range of platforms including Asana, Slack, and Google Apps
• Ability to contribute to the development and implementation of more efficient processes and systems

Benefits include:

• Pension fund (up to 5% employer match)
• Healthcare coverage
• Cell phone and internet partial reimbursements
• $900 annual wellness benefit
• Computer provided
• 4 weeks (20 days) paid vacation days annually
• Up to 16 paid holidays annually
• Accrued sick leave, starting at 12 days

*This position may rarely require domestic travel and occasional work on nights and weekends.*

How to Apply:
Send a resume and cover letter to info@creationjustice.org with “[LAST NAME] [POSITION TITLE] application” in the subject line.

Desired Qualities and Values of Creation Justice Ministries Staff

• High integrity
• Moral commitment to ecological justice
• Experience with anti-racism work
• Commitment to upholding the self-determination of Indigenous people, and tribal sovereignty
• Willingness to uphold the Jemez Principles
• Emotional intelligence
• Knowledge of Christian theology
• Respect for theological diversity
• Respect for political diversity
• Commitment to nonpartisan advocacy
• Well-organized
• Self-starter
• Strong written and oral communication skills
• Ability to use technology to work remotely